Car & Vehicle Management
As a room, a car is a category, a resource that can be used with the ROOM MANAGER solution. Booking Form can be customized with your custom fields.
With the car manager solution, you manage all your cars in different locations to eliminate conflicts and double bookings.
With the CAR MANAGER, Add-In extended to enable users to make cars and vehicles booking easy cross sites and locations. Search for an available car by given date and time- Filter down the search results by car keywords, like 4-seats, AC, color, and other amenities.
Keywords can be used like VIP, ECONOMY, AC, BUSINESS, FAMILY, 4 SEATS, AIRBAG, etc. to tag your cars or the entire fleet. This helps later to narrow down and filter your search to find the right car.
Search and filter by custom Tags like Status, Capacity, Color, Availability, etc.
Generate Reports: Capacity, Status, Availability, Usage, and many more. Export to Excel, Connect Car Manager Calendar with Outlook. Billing and Invoicing (optional)
- Booking Form can be customized with your custom fields
- Content Approval, Reject, Pending and Approved status for Car requests made by users
- Support for Custom Workflows (SharePoint Designer) and MS Flows & PowerApps
- Car Manager periodically runs on the usage and destination of vehicles
- Mileage traveled each month and annually by vehicle
- Utilization – with many report functions build in
- Mileages traveled by each project, the formula applied to calculate cost generated in format can be added by custom formula easily Usage by department
- Usage by car
- Usage by driver
- Check-In / Check-Out with fault indication
- Check-In / Check-Out without fault indication
- Update Milage when checking in the car by the user
- Send Email reminders when the car is not checked In by users
- Block Cars
- Buffer Time
- Booking of cars allowed only for certain users or groups
- Define rules when for how long certain cars can be booked
- (Short-term vehicles: bookable for 24 hours max)
- (Short-term vehicles: bookable only 1 week in advance)
- Service Interval Alerts and Warnings can be configured and set up for each car
- Further Customization can be added easily with custom lists and Custom workflows
- Department (defaults to department based on Name of driver selected)
- many more