Meeting Room Booking

Room Manager is a meeting room booking software solution that makes it easy for you to manage rooms and resources and to book a room anywhere, even if it is in a different site, Location or even time zone. Room Manager effectively does away with the possibility of double-booked rooms thanks to its efficient and advanced booking engine which checks for a given date and time if the resource like a meeting room is free. With access by permission, your workforce can easily see what is available, where and when and book single or multiple rooms on the fly. Room Booking was never made easier. Room Manager as well includes categories for any kind of resource you want to manage like cars, equipment, catering, workspaces, parking, and visitors. You can invite attendees or send Outlook Meeting requests to the attendees. Approval Workflows can be easily configured to send the request to an approvers or manager.

Workspace Management / Desk Booking

For companies striving to cut costs by optimizing the use of their existing assets, tracking workspace utilization is critical. Workspace Management helps your team to plan and book your shared workspace resources. “Alternative workspace (or workplace) management” refers to the process of ensuring that your mobile workers can quickly and efficiently reserve a workspace when they are in the office. These spaces can include cubicles, shared offices, conference rooms, “touchdown” areas, etc.

Read more about Hoteling and Hot Desk Booking

Workspace / Hoteling management and its present high demand.

Content Approval

Content Approval can be easily activated. Reservation requests can be sent to managers who can approve the request. The reservation request will be then shown in the calendar as “pending”. Content Approval is available as well for single rooms, or for single categories like catering for a sample. An email is automatically sent to the approver(s) which can be defined in the admin settings.

Catering Booking

Lots of catering orders? Too much paper? Not enough time?

Does this sound familiar to you or your catering team? If yes then it’s time to bring in the Room Manager Catering Module. Here at ACAR, we think people should focus on what they do best. Catering specialists should focus on providing delicious food. While we focus on giving you the best-all-in-one-resource management solution with build-in catering ordering.

How our customers make it work as simple as possible, Catering Management made so easy for you!

The Room Manager Catering Management module allows your company and the cafeteria team to easily communicate with each other. Authorized employees can place an order, update it or cancel it. The cafeteria operator has access to the Room Manager. They can use this to track all orders, adapt menus or generate a distribution planning guide. ​

Car & Vehicle Management

As a room, a car is a category, a resource that can be used with the ROOM MANAGER  solution. Booking Form can be customized with your custom fields.

With the car manager solution, you manage all your cars in different locations to eliminate conflicts and double bookings.

With the CAR MANAGER, Add-In extended to enable users to make cars and vehicles booking easy cross sites and locations. Search for an available car by given date and time- Filter down the search results by car keywords, like 4-seats, AC, color, and other amenities.

Keywords can be used like VIP, ECONOMY, AC, BUSINESS, FAMILY, 4 SEATS, AIRBAG, etc. to tag your cars or the entire fleet. This helps later to narrow down and filter your search to find the right car.

Search and filter by custom Tags like Status, Capacity, Color, Availability, etc.
Generate Reports: Capacity, Status, Availability, Usage, and many more. Export to Excel, Connect Car Manager Calendar with Outlook. Billing and Invoicing (optional)

• Booking Form can be customized with your custom fields
• Content Approval, Reject, Pending and Approved status for Car requests made by users
• Support for Custom Workflows (SharePoint Designer) and MS Flows & PowerApps
• Car Manager periodically runs on the usage and destination of vehicles
• Mileage traveled each month and annually by vehicle
• Utilization – with many report functions build in
• Mileages traveled by each project, the formula applied to calculate cost generated in format can be added by custom formula easily Usage by department
• Usage by car
• Usage by driver
• Check-In / Check-Out with fault indication
• Check-In / Check-Out without fault indication
• Update Milage when checking in the car by the user
• Send Email reminders when the car is not checked In by users
• Block Cars
• Buffer Time
• Booking of cars allowed only for certain users or groups
• Define rules when for how long certain cars can be booked
• (Short-term vehicles: bookable for 24 hours max)
• (Short-term vehicles: bookable only 1 week in advance)
• Service Interval Alerts and Warnings can be configured and set up for each car
• Further Customization can be added easily with custom lists and Custom workflows
• Department (defaults to department based on Name of driver selected)
• many more

Visitor Management with Visitor Registration PowerApps

ROOM MANAGER Visitor Management Module is a tried and trusted yet innovative solution to visitor management. You get a complete overview of all your visitors, automated notification when they arrive, and they can be out-registered either by the receptionist or the visitor. In Office 365 you can easily invite them to the location to the event. A nicely formatted email with Google directions and the parking space reserved is sent. They will find you easily and appreciate the directions you gave.

Reduce Reception Workload

A receptionist’s work is never done – so here’s a way you can remove the burden of issuing name badges manually and asking visitors to sign in, in a duplicate logbook. With ROOM MANAGER Visitor Management your receptionists can view every visitor, when they’re due to arrive and who they’re coming to see. Printing personal name badges/passes is done with a click of the mouse.

Who will benefit from ROOM MANAGER Visitor Management?
Does your organization ever receive visitors? Of course, it does. So, instantly, ROOM MANAGER Visitor Management is a solution for you. And if you have multiple entry points and several sites, you’ll see the value of Visitor Management immediately.