Features

Meeting Room Booking
Room Layout / Setup for a sepecific room
Equipment Booking
Catering Booking
Parking Space Booking
Workspace Booking
Sites (regions, cities, regional boundaries)
- Sample New York, London
Locations (offices, buildings, offices with resources and categories)
- 5th avenue for New York
- Canary Warf for London
Manage Floorplans

Room Manager Calendar

Send booking confirmation to the organizer
Send invitation to attendees
- simple notifications manged with flow, or
- classic outlook meeting invites (Outlook add-in required)
ics (ics file as attachement in the email send to users, user can open and add to personal outlook calendar, no automatice updates)
ical (rd party webpart needed) user can accept, deny the invitation, reply is send back to the organizer of the event (optional)
Add meeting event to user personal Outlook calendar

Exchange rooms (resources, exchange mail boxes) (all resources are managed in Exchange Online, Office 365)
Room Manager rooms (all meeting rooms are managed in Room Manager Rooms list)

min

Average time to craete a meeting before ROOM MANAGER

min

Average time to create a meeting after ROOM MANAGER

hours

Total savings per year/organization (15'000 reservations)

NEW Office Outlook Add In technology by Microsoft
Get Add Ins
- added by the user directly
- removed by the user
- Add-In Task Pane is added to outlook
Centralized deployment of the Office Outlook Add-In throug Admin Center O365)
OAI for Outlook Desktop (Outlook 2013, 2016, Pro Plus)
OAI for Outlook O365 (OWA, user outlook calendar in O365)

NEW Use your own devices! (BYOD)
RM Conference Room Display PowerApps
iOS, Android, Windows-Phone devices, like tablets or phones
Self customization Logo and Branding
Book Now Button
Extend Button
End Now Button
Upcoming events
No show (optional)
- Confirmation Button visible, user needs to “confirm” otherwise the room booking is cancelled, and the room released (customization needed)

RM Visitor Registration PowerApps
- BYOD, Bring your own device, any iOS, Android-based, Windows based device can be used
Visitor List
- A list in Room Manager, which shows all visitors by status, with event details
Checked In
Checked out
Bar code, QR code for checkout
NDA sign
Take visitor photo (optional)
Send notification email to the host, when visitor checks-In
Print Visitor Pass

Manage all your catering items in the catering list in SharePoint, add images, prices, etc. use keywords for tagging)
Catering Order List (all events with catering orders are added to the Catering Order list)
Catering Invoice (send by outlook email to internal or external Catering Services email addresses)
Group by meeting
Group by meeting room
Send alerts to caterer, when an catering order is made for an event. SharePoint Notifcations/Alerts

Site Collection
Sites
SharePoint Features
Notification and Alerts
Custom lists
Document libraries
Custom workflows MS Flow / PowerAutomate (NEW) and SP Designer Support
Custom fields (for booking form)
Custom fields for any resource list can be added
Export to Excel
Content Types
Views, personal Views
Sorting, Filtering, Grouping, Formulas
Connect to Outlook
- connect the RM calendar to “other calendars” in outlook calendar (one way synchronization, Master is Room Manager calendar)
Add the Room Manager Calendar under other calendar in your outlook
List permissions
Item Level permissions (users can only delete theier own events)
Surveys and feedbacks after meeting can be added

Manage all your cars and vehicles in the cars list
- images, description, keywords, custom fields can be added
Add custom fields for the car booking form
Check-in car with no fault
Check-in car with fault indication (car is blocked automatically)
Planned maintenance
- define which cars need to be taken out of the pool for revision
Block car
Define car rules and policies
Make certain cars available only for specific users and groups
Update milage when user check-in the car
Send reminder
Workflows
Dashboards
KPI
PowerApps