Features List Room Manager Office 365
Resource Booking
- Meeting Room Booking
- Room Layout / Setup for a sepecific room
- Equipment Booking
- Catering Booking
- Parking Space Booking
- Workspace Booking
- Sites (regions, cities, regional boundaries)
- Sample New York, London
- Locations (offices, buildings, offices with resources and categories)
- 5th avenue for New York
- Canary Warf for London
- Manage Floorplans
Room Manager Calendar
- Colored calendar
- Thumbs of all meeting rooms
- Event Calendar and Event List SP
- Custom Calendar with room coloring
- Check Availability of a room
- filters the calendar for specific room
- Floorplans
- linl above the meeting room thumb
- Location Filter
- filters the calendar by specific location
- Day, week and month view
- Mini calendar
Workflows
- MS Flow
- NEW PowerAutomate
- Send email reminder
- Approval Workflows
- For a specific room
- Generic for all rooms
- serial flows (approver1, approver 2 than approver3)
- parralel flows (one of 3 approvers)
- Add custom flows
- Modify RM Flows
Meeting Invites
- Send booking confirmation to the organizer
- Send invitation to attendees
- simple notifications manged with flow, or
- classic outlook meeting invites (Outlook add-in required)
- ics (ics file as attachement in the email send to users, user can open and add to personal outlook calendar, no automatice updates)
- ical (rd party webpart needed) user can accept, deny the invitation, reply is send back to the organizer of the event (optional)
- Add meeting event to user personal Outlook calendar
Meeting Room Types
- Exchange rooms (resources, exchange mail boxes) (all resources are managed in Exchange Online, Office 365)
- Room Manager rooms (all meeting rooms are managed in Room Manager Rooms list)
0
min
Average time to craete a meeting before ROOM MANAGER
0
min
Average time to create a meeting after ROOM MANAGER
0
hours
Total savings per year/organization (15'000 reservations)
Microsoft PowerApps
- Download from (iTunes or Google Play)
- Room Manager PowerApps are available
Outlook Add-In (OAI)
- NEW Office Outlook Add In technology by Microsoft
- Get Add Ins
- added by the user directly
- removed by the user
- Add-In Task Pane is added to outlook
- Centralized deployment of the Office Outlook Add-In throug Admin Center O365)
- OAI for Outlook Desktop (Outlook 2013, 2016, Pro Plus)
- OAI for Outlook O365 (OWA, user outlook calendar in O365)
Booking Form
- customizable with custom fields by client
- single room
- multiple rooms for single event (optional)
- Single Event
- All Day event
- Recurrent event
RM ADMIN Panel
- Content Approval set on/off for requests
- Hide/Show resources in the booking form
- Different approvers Email Address for a different room (rooms list)
- Generic Email address of approver
- Parallel Approval Flow
- Serial Approval Flow
Conference Room Displays
- NEW Use your own devices! (BYOD)
- RM Conference Room Display PowerApps
- iOS, Android, Windows-Phone devices, like tablets or phones
- Self customization Logo and Branding
- Book Now Button
- Extend Button
- End Now Button
- Upcoming events
- No show (optional)
- Confirmation Button visible, user needs to “confirm” otherwise the room booking is cancelled, and the room released (customization needed)
Anayltics, Reports & Utilization
- BETA
WebParts
- Colored calendar (each room with a seprate color)
- Location filter
- Check availability of a room
- Double Booking checking
- Add custom 3rd party webparts
Visitor Management
- RM Visitor Registration PowerApps
- BYOD, Bring your own device, any iOS, Android-based, Windows based device can be used
- Visitor List
- A list in Room Manager, which shows all visitors by status, with event details
- Checked In
- Checked out
- Bar code, QR code for checkout
- NDA sign
- Take visitor photo (optional)
- Send notification email to the host, when visitor checks-In
- Print Visitor Pass
Catering Management
- Manage all your catering items in the catering list in SharePoint, add images, prices, etc. use keywords for tagging)
- Catering Order List (all events with catering orders are added to the Catering Order list)
- Catering Invoice (send by outlook email to internal or external Catering Services email addresses)
- Group by meeting
- Group by meeting room
- Send alerts to caterer, when an catering order is made for an event. SharePoint Notifcations/Alerts
Permissions
- SP default site access and permission settings
- Internal access
- External sharing with partners configurable in SPO
- Groups: Members, Visitors, Owners (default SP grounps)
- external access (for partners and guests)
- Share the site, by inviting the end-users by email
Car Manager Office 365
- Manage all your cars and vehicles in the cars list
- images, description, keywords, custom fields can be added
- Add custom fields for the car booking form
- Check-in car with no fault
- Check-in car with fault indication (car is blocked automatically)
- Planned maintenance
- define which cars need to be taken out of the pool for revision
- Block car
- Define car rules and policies
- Make certain cars available only for specific users and groups
- Update milage when user check-in the car
- Send reminder
- Workflows
- Dashboards
- KPI
- PowerApps