Room Manager Office 365

Manage all your resources with ROOM MANAGER for Office 365.
You already use SharePoint or Office 365. Save time, save money, and manage your resources and assets better: all kinds of resources like cars, meeting rooms, workspaces, events, human resources, parking spaces, workspaces are supported in Room Manager for Office 365 and SharePoint.

When you manage your facilities and office resources more effectively, more efficiently, you’ll see a positive impact on your bottom line. ROOM MANAGER empowers employees to book resources such as meeting rooms, workstations, vehicles, break-out zones, cars, workspaces, events, teachers, parking spaces right from their desks. And administrators get access to powerful tracking and reporting data that will refine and improve the way the organization runs as a whole. It was never easier to manage all your resources.

Visitor Management

ROOM MANAGER visitor management module is a tried and trusted yet innovative solution to visitor management. You get a complete overview of all your visitors, automated notification when they arrive, and they can be out-registered either by the receptionist or the visitor. In Office 365 you can easily invite them to the location to the event. A nicely formatted email with Google directions and the parking space reserved is sent. They will find you easily and appreciate the directions you gave.

Reduce Reception Workload

A receptionist’s work is never done – so here’s a way you can remove the burden of issuing name badges manually and asking visitors to sign in, in a duplicate logbook. With ROOM MANAGER Visitor Management your receptionists can view every visitor, when they’re due to arrive and who they’re coming to see. Printing personal name badges/passes is done with a click of the mouse.

Who will benefit from ROOM MANAGER Visitor Management?
Does your organization ever receive visitors? Of course, it does. So, instantly, ROOM MANAGER Visitor Management is a solution for you. And if you have multiple entry points and several sites, you’ll see the value of Visitor Management immediately.

Conference rooms are collaboration stations

You and your colleagues will save time because everything’s centrally managed, accessible and easy to use. And your organization will save money and time because not only your meeting resources will be managed better. All of them are now accessible by one click. Double Booking of the same resource is no longer supported. ROOM MANAGER checks immediately the availability of any resource after you select the site, location, date and time for the event.

Room Manager Create an Atmosphere
Room Manager OAI

Outlook Integration. Seamless and Simple.

For users, interacting with ROOM MANAGER to arrange meetings, order catering, and reserve other resources is easy because it integrates with Outlook. And it’s there, right in the toolbar. That way, it’s immediately familiar to anyone that uses Outlook. There’s no training required for end-users. For IT, it integrates with your existing Outlook solution robustly, so installation is minimal and it will work out of the box. It’s transparent, complete and gives total control over resource booking and allocation.

Conference rooms enable companies to move ahead

You’ll save time because ACAR ROOM MANAGER works with your meeting appointment/invitation and gives you a unique overview of all the meeting rooms available. ROOM MANAGER helps you find the room you need by filtering them based on what you need. How many seats, video-conferencing equipment, projectors and so on. In the same view, you’ll also see the availability of the required attendees. At the same time, you can reserve and order the needed catering services for your meeting as well. One workflow. One process. One solution.

Room Manager yellow Room central
Average time to craete a meeting before ROOM MANAGER
Average time to create a meeting after ROOM MANAGER
Total savings per year/organization (15'000 reservations)
PoweApps Room Manager Phone


Easily build the business apps you need and extend or customize the apps you already use. Room Manager runs on Office 365. With the PowerApps you create a mobile App cross-platform. IOS, Android or Windows Phone-based devices can use Microsoft PowerApp from iTunes or Google Play.

All shared PowerApps solutions in your company, like Room Finder, Conference Room Displays and Room Booking, Car Booking, Equipment Booking, etc. are available for the end-user in your company to connect and use through their mobile devices and tablets.

Book a Room or Car or Workspace in Seconds
From the calendar, just get a list of the rooms available for your meeting. Click the name in the meeting room to book and reserve it – just like that. If your organization has more locations and sites and your meeting rooms are categorized, the list is easy to navigate, and available meeting rooms are easy and fast to find.

Use an iPhone to connect to the Room Manager. Room Manager PowerApp makes it easy to find and book rooms.

Meeting Attendees
All your meeting attendees from your invitations are automatically stored in ROOM MANAGER and are available from your Active Directory. In this way, the ROOM MANAGER holds all relevant meeting information for documentation purposes and statistics. Lists and reports can be printed by e.g. receptionists with all meeting attendees for all meetings for the day. When using the ROOM MANAGER Visitor solution the external meeting attendees are automatically pre-booked/pre-registered, so prints of name badges are done even more simple and fast.

Additional Resources Follow Your Meeting
Meetings are canceled, rearranged, recurred, postponed or relocated all the time. That’s why, all the meeting’s assigned resources such as conference rooms, catering, AV equipment, video conferencing facilities, phones, and so on, follow the meeting appointment if it’s rescheduled. So, if a meeting appointment is canceled, for example, the assigned resources will be released and reallocated.

Event Manager
Manage all your events, workshops, seminars and invite the guests and employees to the seminar, easily track the available seats for the event and manage automatic booking of the event after the number of available seats is met.

What’s more, it’s centrally managed. So you can change display content. Report faults fast. And manage resources whether they’re across the corridor or the world. ROOM MANAGER Touch is a comprehensive meeting planning and display solution. It dynamically illustrates what’s on, when a room is booked, when the room is free, what the meeting is about, and who’s hosting the meeting or event.

Strong Outlook Integration
ROOM MANAGER integrates seamlessly, completely and with a remarkably simple non-Exchange server installation process. We’ve put major design considerations into our modular approach – each piece of ROOM MANAGER functionality is simply a plug-in. Even so, you won’t be on your own. Every client is individually assigned a professional project manager to help with implementation.

Digital Signage and Conference Room Displays

Now, everyone can tell at a glance which meetings are happening, when and where – on a display at any meeting room, in reception or from your Outlook calendar. You can interact with ROOM MANAGER Touch easily, without any training – you already know how to use it.

Powerapp Phone and Display

Conference Room Displays

Works with the display devices you want to use. The monitor outside the room shows real-time information on ongoing meetings to avoid interruptions. The room status is automatically updated.

  • Meeting Room Displays
  • Customizable with Logo
  • Customizable with Branding
  • Build with MS PowerApps
  • Build for IOS and Android and Windows Phones
  • search for free rooms and book
  • Invite attendees
  • Conference Room Displays
  • Put Your Room Scheduling into Pocket
  • Extend the solution with Power App and MS Flow

See how Room Manager can help you