Yes, you can use your exchange mailboxes. So you need the Room Manager for Exchange Version. All your exchange resources are managed in Exchange Online.

Exchange is the master. This means that all your policies and rules for Meeting room booking are managed by your Exchange Admin.

Room Manager just adds the Meeting Room bookings with the details to the Room Manager Event Calendar list.

The Update, changes, and cancellations of events that are done with Exchange meeting rooms are managed through Outlook for Desktop or Outlook on the Web by using the Rm Outlook Add-In

Please note that you can not book meeting rooms from the Room Manager site. All exchange room bookings MUST be made through Outlook, using the RM Outlook Add-In.

The Outlook Add In (OAI) for Room Manager is an Office Add-In. Office Add In deployment is decribed here Deploy Office Add-in Microsoft Link

Office 365 Admin can share the office Add-in centrally in the Admin Center. End-user can add the Outlook Add-In from the Menu. Get Add-Ins.

The conference Room Display Solution uses PowerApps and runs only with the Room Manager Solution. So, in any case, you will need the solution to be deployed in your Office365.

We don’t sell any HW devices. You can use your own tablets but each device must be licensed.

The Support and Maintenance contract is mandatory. It’s a recurrent fee, which is paid yearly. please check our Shop to find the details. There are 2 support packages available. All other licensing fees are one-time.

Basic
Premium

if you have a need for customizations, we need a custom support and maintenance contract. The Basic and Premium Support Contract is only for the OOTB (Out of the box) functionality of Room Manager

You can connect from The Room Manager event calendar, where all your events are stored in the user’s Outlook calendar.

When the user opens Outlook they will see that the RM Calendar is under “other calendars”

Note: The events from the Room Manager Calendar are one way synchronized to the outlook calendar, which shows under other calendars. The room Manager calendar is the master. You can book an event from the Outlook calendar. You can only see the current events which are managed in RM Calendar

No. this is 2 different things.

with the connect to outlook, you connect the Room Manager calendar with your Outlook calendar (other calendars). A one-way synchronization happens. All your Room Manager events/Bookings are showing us a new calendar under your other calendars in outlook, The events are not added to the user’s personal outlook calendar. The Master is the Room Manager Calendar.

The Room Manager Outlook Add-In as an Office Add-In is installed on the users’ outlook. And made available for meeting requests, where the user can send a standard meeting request, meeting invite, invite the attendees and at the same time book a resource like rooms, spaces, catering, equipment, etc.

All your data is stored on your O365 tenant managed by Microsoft. You don’t access our site! there is no personal data from your users stored or saved or used by us.

The Room Manager Outlook-Add-In installed and used on the user’s Outlook for Desktop or Outlook on the Web.

Room Manager uses PowerApps technology. PowerApps is a service in O365 provided by Microsoft.

What do you get?

You will get a PowerApps package file that can be imported into your PowerApps environment.

The PowerApps package is a zip file, and you can import it directly to your PowerApps environment.

Once imported, you will configure the data connections to your RM SharePoint site

Finally, you can share the PowerApps solution with your users in your company.

Users will need to download the native MS PowerAPPS from iTunes or Google Play

Users will get a notification that a certain PowerApps solution is available for them.

They can open PowerApps on their device and select the mobile PowerApps that the Admin has shared with them

All PowerApps related licensing depends on your O365 subscription plan (available license for PowerApps)

ACAR will just charge you the number of users, which want to use the RM PowerApps.

PowerApps solution we provide

• for conference room displays
• for Catering, Equipment, Parking Space booking
• for Desk Booking
• for Visitor Registration Management
• other packages might be on the Room Manager Roadmap

Room Manager runs on your Microsoft 365 tenant. The Room Manager solution can be uploaded to your SharePoint App catalog. Once it is uploaded and activated you can create the Room Manager site using the RM site template in a new site collection.

Upon that, we import PowerAutomate Flows and the PowerApps to your environment.

For these actions, your Global Admin is needed.

You can now start to use the Room Manager solution on your tenant.

Users can access the RM site through the Browser.

Bookings for resources can be done in one of 3 ways

• Using the Booking form (web)
• Using the Interactive floorplan (web)
• using the mobile clients on the smartphones
• Outlook Add-In (installed on the client’s outlook desktop/web

A deployment guide with all the steps is available and will be shared.