Yes, you can use your exchange mailboxes. So you need the Room Manager for Exchange Version. All your exchange resources are managed in Exchange Online.

Exchange is the master. This means that all your policies and rules for Meeting room booking are managed by your Exchange Admin.

Room Manager just adds the Meeting Room bookings with the details to the Room Manager Event Calendar

The Update, changes, cancellations of events that are done with Exchange meeting rooms are managed through Outlook for Desktop or Outlook on the Web.

The Outlook Add In (OAI) for Room Manager is an Office Add-In. Office Add In deployment is decribed here Deploy Office Add-in Microsoft Link

Office 365 Admin can share the office Add-in centrally in the Admin Center. End-user can add the Outlook Add-In from the Menu. Get Add-Ins.

The conference Room Display PowerApp runs only with the Room Manager Solution. So, in any case, you will need the solution to be deployed in your O365.

The Support and Maintenance contract is mandatory. It’s a recurrent fee, which is paid yearly. please check our Shop to find the details. There are 2 support packages available. All other licensing fees are one-time.

Basic
Premium

if you have a need for customizations, we need a custom support and maintenance contract. The Basic and Premium Support Contract is only for the OOTB (Out of the box) functionality of Room Manager

You can connect from The Room Manager event calendar, where all your events are stored in the user’s Outlook calendar.

When the user opens Outlook they will see that the RM Calendar is under “other calendars”

Note: The events from the Room Manager Calendar are one way synchronized to the outlook calendar, which shows under other calendars. The room Manager calendar is the master. You can book an event from the Outlook calendar. You can only see the current events which are managed in RM Calendar

No. this is 2 different things.

with the connect to outlook, you connect the Room Manager calendar with your Outlook calendar (other calendars). A one-way synchronization happens. All your Room Manager events/Bookings are showing us a new calendar under your other calendars in outlook, The events are not added to the user’s personal outlook calendar. The Master is the Room Manager Calendar.

The Room Manager Outlook Add-In as an Office Add-In is installed on the users’ outlook. And made available for meeting requests, where the user can send a standard meeting request, meeting invite, invite the attendees and at the same time book a resource like rooms, spaces, catering, equipment, etc.

All your data is stored on your O365 tenant managed by Microsoft. You don’t access our site! there is no personal data from your users stored or saved or used by us.

The Room Manager Outlook-Add-In installed and used on the user’s Outlook for Desktop or Outlook on the Web.

Room Manager uses PowerApps technology. PowerApps is a service in O365 provided by Microsoft.

What do you get?

You will get a PowerApps package file which you can import into your PowerApps environment

The PowerApps package is a zip file, and you can import it directly to your PowerApps environment

Once imported, you will configure the data connections to your RM SharePoint site

Finally, you can share the PowerApps solution with your users in your company

Users will need to download MS PowerAPPS from iTunes or Google Play

Users will get a notification that a certain PowerApps solution is available

They can open PowerApps on their device and select the mobile PowerApps which the Admin has shared with them

All PowerApps related licensing depends on your O365 subscription plan (available license for PowerApps)

ACAR will just charge you the number of users, which want to use the RM PowerApps

PowerApps solution we provide

for conference room displays

for Catering, Equipment, Parking Space booking

for Desk Booking

for Visitor Registration Managemen

other packages might be on the Room Manager Roadmap