Hoteling / Workspace Management
A workspace management case that allows employees, visitors, and guests to search for and book a workspace (desk, cubicle, room, space, etc.) for a specified period.
The days of sitting next-to-each other at desks are over—for now, it seems to us. Instead, social distancing standards, advanced cleaning needs, health questionnaires before booking, and contact tracing are the keywords today—fast-tracked hoteling for many employers who need ways to bring employees back as safely as possible.
Welcome employees back to work as safely and efficiently as possible.
Hotel vs. Hot Desk
On a first-come-first-served basis.
Hotel desks are governed by a reservation system that allows a person to choose a seat and keep it for a set period. No one else can occupy the space, and, unlike hot desks, employees can be more critical in choosing their workspace. Hoteling ensures they have a reservable space that fits their needs for a particular day.
Hotel desking can be a quick fix to creating space for project staffers, part-time employees, and contractors. Whether the project lasts a day or a month, versatile desking options ensure everyone has a place to sit. In addition, Hoteling provides part-time employees with “dedicated” spaces where they can collaborate and connect with their teammates.
Make it simple for employees to see available space and book through many channels
CENTRALIZE WORKSTATION MANAGEMENT
- How many desks are available right now?
- How are requests processed and reservations
- What are confirmation standards in place?
- How can employees change or cancel their reservations?
TRACK OCCUPANCY AND UTILIZATION METRICS
Hotel desks overbooked indicate a need for more workspaces, while a 50% usage rate offers opportunities to use space for other options. Other factors like the booking length, types of employees who book rooms, and the physical location of popular/unpopular bookings highlight hoteling best practices.
Tracking hotel desk utilization also supports contact tracing for COVID-19 and other health crises. In a confirmed case, facilities managers can pull the hotel desk log for recently used workspaces to begin the contact tracing process and notify employees who booked and used specific desks.