A flexible working environment is essentially a workplace that does not have fixed seating arrangements, and/or gives employees flexibility when and where they work. This is often facilitated via concepts such as hot-desking or hoteling. This article will further illuminate these strategies and review how they are implemented, their drawbacks, and how certain existing tools like Room Manager can be implemented to ensure employees’ success and satisfaction.
In the modern office experience that applies hoteling, an employee can use software or a mobile app to find a workstation before, coming to the office. This serves to provide reassurance to an employee that they are guaranteed a workstation. Further functionality can be availed by specific software or solution, including the ability to search for colleagues and ensure that they book the free desk nearby. Task and project-based collaboration can be achieved this way.
Firms and their facility managers may decide how to optimally manage bookings and check-ins. For instance, how early an individual can book a desk or a meeting room in advance, the timeframe that such a reservation can be held, and also the default period in which a reservation can be revoked and re-allocated. Such decisions can only be arrived at through a basic understanding of how people utilize the space, as well as comprehension of the firm’s flexible work policy. At the end of the day, the booking experience of your employees is fair and gives the flexibility your employees need. Checkin Rules can be defined by using PowerAutomate in the Room Manager solution to prevent no-shows. Optimization of the space booking and occupancy will show you a trend and you need to reconsider your strategy, which is not an easy task but more a challenge for the next level of space optimization and desk management. The dashboard can show you at a glance which desks and floors are used, during which period, so you can see a trend and optimize the office space with the available resources.
Before lockdown
today
Game change
Before your employees even show up at the office, an unmistakable and straightforward structure of where they sit, work when and for how long will be required for the wellbeing, trust, and viable reasons.
