ROOM MANAGER Outlook Add-In

The Room Manager Outlook Add-In is a powerful tool that enables you to manage all your resources directly from your Outlook inbox. This integration allows you to save time, and money, and manage resources such as meeting rooms, workspaces, vehicles, events, and parking spaces more efficiently. In this blog post, we will guide you through the best practices for using the Room Manager Outlook Add-In effectively.

Installing the Room Manager Outlook Add-In

Before diving into the best practices, make sure you have installed the Room Manager Outlook Add-In. Follow the instructions provided on our website to seamlessly integrate the add-in with your Outlook client.

Booking Meeting Rooms and Workspaces

Once the add-in is installed, you can start booking meeting rooms and workspaces directly from your Outlook calendar. To do this, simply create a new appointment or meeting request, and then select the “Room Manager” tab in the appointment window. This will open the Room Manager interface, where you can browse available rooms and workspaces and reserve the one that best fits your needs.

When booking a room, consider using the interactive floorplan booking feature. This provides a visual overview of the available resources and allows you to book directly from the map.

Managing Resources and Assets

The Room Manager Outlook Add-In also allows you to manage other resources, such as vehicles, parking spaces, and equipment. To book these resources, simply navigate to the “Resources” tab within the Room Manager interface and select the resource you need. You can also use the vehicle management feature to manage your company’s fleet more effectively.

Inviting Attendees and Sending Meeting Invitations

When you have booked a room or resource, you can easily invite attendees and send meeting invitations through Outlook. Simply add the attendees’ email addresses in the “To” field of the appointment window and include any relevant information, such as date, time, location, and agenda. The attendees will receive the invitation and can accept or decline it, adding it to their calendar if they choose to attend.

Analyzing Usage and Generating Reports

The Room Manager Outlook Add-In provides robust tracking and reporting capabilities. Administrators can access user data and generate reports to refine and improve resource management within the organization. This data can be used to identify usage patterns, optimize space utilization, and plan for future needs.

Conclusion

The Room Manager Outlook Add-In is a powerful and user-friendly tool that can improve resource management within your organization. By following these best practices, you can save time, and money, and optimize the way you manage your resources. To learn more about the Room Manager Outlook Add-In and other Room Manager solutions, visit our website and explore our blog.