Increase Workspace Productivity
Workspace Management Software
A blog about how Room Manager helps increase workspace productivity.
Increasing workspace productivity is a hard thing to do. Thousands of products make this claim, but do they work? In this blog post, I’ll discuss how Room Manager helps increase workspace productivity by managing your office layout.
The goal of Room Manager is to help you manage your office space more quickly and efficiently. Whether you are the Facility Manager, work in the Office Services department, or even if you’re just a coworker, we think Room Manager will help your office be more productive.
Workspace productivity requires constant monitoring of space occupation for your team to remain engaged, flexible, and efficient.
Modern-era business is highly dependent on workspace productivity. With the recent advancement in technology, more and more companies are using flexible working hours and have come up with several ways to make their employees get the best out of the available space. Yet, it doesn’t always work for teams distributed across different locations. They often struggle to balance working productively and setting up their work environment according to their needs. This can be easily solved with intelligent workspace management software that can act as the gatekeeper of your office space and automatically decide who is given priority over it.
I have identified six traits that make up a great workspace management tool.
Workspace Management Software
Workspace management is more than just managing space. It’s all about how to optimize and how make the most out of the space you have. A workspace management tool should help you manage your entire portfolio, giving you insight into all aspects:
1. How much space do I have? Number of desks, number of locations, and floors
2. What are the defined use cases for desk and workspace management and booking?
3. What is the current problem and pains? What do we want to change exactly?
4. How can we optimize the booking experience for the employees?
5. How efficiently am I using my spaces?
6. Who is using what and when for how long?
The software tools are available. Does every employee have access to the applications and devices needed to complete their desk and space reservations? Different channels for reservations can be opened. Outlook, Interactive Floorplans and Forms, and last but not least Mobile Apps for a quick booking of any space.
The first characteristic of an effective workspace management solution is that it should be easy to use
The first characteristic of an effective workspace management solution is that it should be easy to use. It doesn’t matter if the tool has all the bells and whistles imaginable if no one can figure out how to use them. In addition, it should provide a solution for each team member, from administrative assistants to executives to IT staff.
Your workspace management tool should allow you to do everything from booking and scheduling meetings to managing resources and facilities, controlling access and security, to generating reports and analytics. But the most crucial function it should perform is improving team productivity across the board.
The key is finding a solution that integrates easily with the technology tools you already use to maintain a consistent experience — not only in terms of functionality but also branding and design.
If you already use Microsoft 365, which comes with the Microsoft Power Platform, which are Power Apps, Power Automate, Power BI, and Virtual agents, Room Manager would be a good fit. It runs as a solution on your Microsoft 365 tenant. All compliance, GDPR, and Security levels are already set for you. Integrated into your Active Directory means all users can use their existing Office 365 User IDs.
Video Room Manager Explained in 5 Minutes
Characteristics of an effective workplace management software are that it has to be completely user-friendly and easy to use
Effective workplace management software has to be completely user-friendly and easy to use. It should be easily operated by all the staff members in an organization, from the manager to the entry-level employees. A system that only a few people understand is useless for the rest of the workers.
A good workplace management software should also be able to grow with your company. As your organization grows, you will want to expand your software to cater to more employees and other features. Therefore, you need flexible software to add more features and functionality without disrupting the entire system.
In addition, good workplace management software should also fully support mobile devices – smartphones and tablets. This allows employees to access their work wherever they are, as long as they have access to the internet. This means that you do not have to be at the office all day long to track how work is progressing at your workplace.
The third characteristic of effective workspace management software is that it should make staff aware of how they are working, where they are working, and if they are working effectively
Increase Workspace productivity
Knowing where people are in the office is vital for supporting workplace operations such as catering, cleaning, security, and post-room services. It also enables managers to understand where their employees spend their time so that they can identify under-utilized areas or areas that need to be repurposed.
Staff should be able to plan their workday and know where they can work. Then, depending on the task, they can book a space to help them focus or collaborate.
Workspace management software can help staff understand the best times to perform specific tasks. If you know, for example, that you work well in an open environment and can collaborate effectively from 10 am–12 pm, then your workspace management software can help you identify an area within your office where this type of collaboration is possible.
The fourth characteristic of an effective workspace management tool is that it should provide actionable insights on how to improve staff's digital efficiency
The first thing you’ll need to do is identify your ideal workspace configuration. For example, do you work better at a desk in a quiet room? On the other hand, maybe you prefer working in a spacious office with plenty of natural light. Many different configurations could lead to increased productivity, so consider your options and consider where you would be most productive.
Once you’ve identified the correct type of workspace, it’s time to start! To help make sure everything goes smoothly and everyone’s happy, follow these tips on how to arrange your new office space:
The solution should handle amenities and keywords. So employees can filter or search for a desk on the second floor at the London office, which has a free-standing desk or a desk with two monitors for samples.
Finding a colleague is another sample of a use case that is very popular. For example, you search first for a colleague and want to sit on a desk free next to him for a given location, date, and time.
The fifth characteristic of an effective software system is that it needs to work within your existing infrastructure, allowing for easy integration into the existing workflow processes you have in place for your organization or business
It has to be flexible enough for future growth and changing needs. For example, if you need a new business flow related to your requirements or expand the functionality into new areas of expertise, your business is bound to change over.
A productive workspace is a happy workspace. We’re not just saying that to hear ourselves talk — it’s true! You only have to look at the many studies that have found links between productivity and happiness, as well as the relationship between cleanliness and productivity, to understand how important it is for you to work in a space that’s both neat and orderly.
While we can’t help you make your colleagues or clients any tidier, we can help you take control of your workspace by providing a few tips on increasing productivity. From getting your equipment set up correctly to employing a few nifty management tools, we’ll cover everything you need to know. Awareness of Employee Experience becomes key in the modern workspace and hybrid work environment.
Room Manager is an All in one Microsoft 365 based Resource Booking solution for Workspaces, Desks, Rooms, Parkings, Catering, and Equipment, using the Microsoft Power Platform
Advantages: Designed for mid-sized to large businesses to manage rooms, capacity, and reservations for any business resource.
Benefits: Integrates with other all-in-one solution Microsoft 365 products, such as SharePoint, Exchange, and Azure Active Directory. Integrates with Microsoft Power Platform.
Unlocks new revenue streams for small, mid-sized, and large enterprises by creating a complete workspace experience around booking and awareness.
Save time and increase efficiency with the best booking software for resources.
Provide flexibility required by shared offices
Increased productivity, employees are more productive and get the office environment they deserve
Room Manager has the features to make the work more enjoyable and give you complete control of demand and reservation requests.
The all-in-one multi-tenant Microsoft 365-based resource booking solution for workspaces, desks, catering, and equipment.
Attention: Workspaces, Desks, parking, and Catering Bookings have never been more accessible and now offered by Room Manager.
Interest: Booking your most relevant assets and information has never been easier. Our powerful platform connects to both your favorite apps and Microsoft 365
Desire: We will help you keep things in sync thanks to our platform, allowing you to get the information at the right time and in a suitable space.